MINUTES

AGHA BOARD MEETING

MARCH 18, 2009

I.                   CALL TO ORDER-The meeting was called to order by Pres. Randy Simpson at 7:08 P.M.

II.                ROLL CALL-Present:  Dave Estes, Debra Jones, Carl Miller, Royal Shields, Randy Simpson and Anne Stellmon.  Absent:  Derrick Laughlin

III.             APPROVAL OF MINUTES- A motion was made by Carl Miller that was seconded by Dick Moore to approve the minutes as presented with the addition of “per plot” added to the Community Garden discussion.  The motion passed unanimously.

IV.             ANDOVER GLEN HOMEOWNER ASSOCIATION FORUM

V.                UNFINISHED BUSINESS

A.                Xeriscape Grant/Plan/Insurance-Norm Arlt reported that he is waiting to hear from our insurance agent, Van Gilder, to insure we meet the CDOT requirements for insurance coverage before work can begin related to the Xeriscape Grant. 

B.                 Covenant Review Plan/Committee-A discussion regarding hiring HindmanSanchez to proceed with rewriting our covenants was held and Randy Simpson will stipulate to HS the following:  the fee will cover the initial document preparation, attendance by the attorney at one neighborhood meeting, HS will draft the ballot to be presented to the AGHA and they will give us a summary of any changes they recommend we make to our By-Laws and Policy and Procedures.  A motion was made by Carl Miller and seconded by Randy Simpson to allocate no more than $7500 for the contract, giving Randy Simpson the authority to negotiate the cost with HS; the motion passed unanimously.  The Board will develop a plan to present the new document to the community so that a vote will be held in September at the Annual Homeowner’s Meeting.  A suggestion was made for the Board to annually fund a reserve account that will cover expenses like this for future use.

C.                 Community Garden-Homeowners interested in participating in the garden will meet on March 25, 2009 to make a decision about fencing.

VI.             NEW BUSINESS-No new business was presented.

VII.          BOARD REPORTS

A.    President-Randy Simpson reported meeting the Almon family who are his new neighbors.  He thanked everyone who contributed to the Feb. Gazette; deadline for this month is March 27, 2009.

B.     Vice-President-No report.

C.     Secretary:  Anne Stellmon attended Xeriscape Grant design session with Quink Arlt on Feb. 21. 2009.  Anne will not be at the April Board meeting.

D.    Treasurer-Dick Moore reported that the financial report is up to date, our income tax has been paid and the report will be posted on the AGHA website.  2 CD’s came due and he rolled the money into our money market account.  He will present a plan for future investment practices, the format for reporting our financial records by June 30, 2009.  Dick made a motion that was seconded by Royal Shields to accept the treasurer’s report as presented.  The motion passed unanimously.

E.     ACC-Royal Shields presented a request by Wendy Kilgore to do work on their existing fence.  The request was approved unanimously.  Royal will get more copies of the tennis court key made, purchase $10 Home Depot gift certificate for new homeowners.  He and Carl Miller will welcome the new homeowners soon.

F.      Grounds-Norm Arlt will be staining the Parker Rd. fence this spring.  Our grounds maintenance has begun for the season.

G.    Social-Debra Jones is working on a date for the next Garage Sale and Dumpster Day.

H.    Neighborhood Watch-No report.

I.       Welcoming-No report.

C.     ADJOURNMENT-The meeting was adjourned at 8:37 P.M.

Respectfully submitted,

Anne Stellmon

Secretary, AGHA Board