MINUTES

AGHA BOARD MEETING

JUNE 17, 2009

I.                   CALL TO ORDER-The meeting was called to order at 7:10 PM at Mama Louise’s Restaurant by President, Randy Simpson.

II.                ROLL CALL-All Board members were present.

III.             APPROVAL OF MINUTES-Derrick Laughlin made a motion that was seconded by Dave Estes to approve the May Minutes as presented.  The motion passed unanimously.

IV.             ANDOVER GLEN HOMEOWNER ASSOCIATION FORUM-No homeowners were present.

V.                UNFINISHED BUSINESS

A.                Xeriscape Grant-All work completed

            Xeriscape Rebate-From Norm Arlt:  The xeriscape rebate plants are scheduled to be             installed tomorrow, Thursday, 6/18. 

B.                 Covenant Review Plan-Attorney fee quote from Robert Hoehn, Attorney-at-Law Rothgerber Johnson & Lyons LLP:  $10 K.  Royal Shields will get a bid from another attorney.  

C.                Community Garden-Participants have been asked to pay their $35 fee by July 1, 2009; made payable to AGHA.  Lynn Walton has sent a letter to all participants with this information and rules for the garden.   If plots are not maintained by homeowner’s their $10 deposit will not be returned.

D.                Garage Sale/Dumpster Weekend-20 homes participated; business was brisk.  Good idea to do this the same weekend as Woodgate.  The dumpster was full by Friday afternoon; Debra Jones called to get a second one and that also was full by the end of the weekend.  Debra thanked Dick Moore for responding quickly to her request for a check for the dumpster company.

E.                 Garden Party, August 29, 2009-Royal Shields made a motion that was seconded by Derrick Laughlin to purchase $300 food for the event.  The motion passed unanimously.  Board members will be servers for the event to be held at the tennis court/gazebo to celebrate the completion of two xeriscape projects and the community garden.

F.                 Insurance-Derrick Laughlin responded to the questionnaire sent by our insurance provider but he has not heard back from them yet.  He also inquired about liability for the garden.  The renewal date is July 15, 2009; no changes are expected in coverage so we will continue with the current coverage.

VI.             NEW BUSINESS

A.                2009 Spiff Awards-Anne Stellmon suggested that it would be easier to judge homes if categories are not specified.  She made a motion that was seconded by Royal Shields to give 6-$25 awards at this year’s annual homeowner’s meeting in September.  The motion passed unanimously.

VII.          BOARD REPORTS

A.    President-Randy Simpson presented a letter from the Laredo Highline Association which is a citizen sponsored initiative to make growth pay its own way.  No action was taken.

B.     Vice-President-No report

C.     Secretary-No report

D.    Treasurer-Dick Moore presented the 2009-2010 for Board approval.  Dick suggested that we update the reserve account for 2010 that would make allowances for special projects; currently there is $75k in the account.  Anne Stellmon made a motion that was seconded by Royal Shields to approve the budget as presented.  The motion passed unanimously.

E.     ACC-Royal Shields reported that the Estes, Guerra, Whitford, Englestad/Wood family requests were approved.

F.     Grounds-Grounds Coordinator Activities - Norm Arlt
1)      Grounds
a)      Quink and Norm picked up trash along Parker Rd several times
b)      Quink and Norm planted petunias at park entrance
c)      Norm and Dick Moore resolved billing discrepancy for grounds
contract billing
d)     Norm sprayed Roundup and Trioxon rock and mulch areas around tennis
courts and other park areas several times
e)      Norm consulted with contractors on work to be done
f)       Norm checked sprinkler zones
g)      Norm set up the purchase and training for water meter readers
h)      Norm set up plant additions and replacements in landscape areas
i)        Ron Adams and Quink turned off water to irrigation due to leak at
entrance median
j)        Norm repaired broken fitting in irrigation box at entrance median
k)      Norm repaired punctured drip mainline at entrance
l)        Norm and Quink planted 10 Spanish Gold Broom and one Hamelyn dwarf
fountain grass shrubs as replacements in park entrance xeriscape area
m)    Norm sprayed roses for insects
n)      Norm turned off irrigation system as allowed by rainfall
o)      Norm spread dumpster mulch along access path to north creek area
p)      Norm used chainsaw to level 1st dumpster
2)      Website
a)      Norm updated website for minutes, Gazette, grants, rebates, etc
3)      Xeriscape Grant 2009
a)      Norm discussed work plan on site with JBK
b)      Norm notified CDOT of start of work per permit
c)      Norm checked on work progress and followed up with JBK
4)      Xeriscape Rebate 2009
a)      Norm marked area boundaries
b)      Norm sprayed Roundup twice to kill grass
c)      Norm got bids, analyzed, and selected vendor for plants
d)     Norm mowed grass on north of creek xeriscape areas twice
e)      Norm marked plant locations
f)       Norm removed edging from xeriscape areas north of tennis courts
g)      Norm worked with contractor to rearrange irrigation and install drip
for rebate areas
h)      Norm used trimmer to create path for mulch installation along NW
fence
i)      Norm negotiated with tree contractor for 80 cubic yards of free
mulch
j)      Norm coordinated plant delivery and planting
5)      Norm's current and future projects
a)      Norm continuing implementation of the Xeriscape Rebate projects
i)        Norm pricing out plant identification signs
ii)      Work on maintenance of Aurora Xeriscape Rebate area
b)      Norm to grind down tennis court cracks and fill
c)      Norm to replace entrance lights with compact fluorescent as they
burn out

G.    Social-See above

H.    Neighborhood Watch-No report

I.       Welcoming-No report

VIII.    ADJOURNMENT-The meeting was adjourned at 9:10 by Randy Simpson.