MINUTES

AGHA BOARD MEETING

FEBRUARY 18, 2009

I.                   CALL TO ORDER-The meeting was called to order at 7:02 P.M. by President, Randy Simpson.

II.                ROLL CALL-Present: Dave Estes, Derrick Laughlin, Debra Jones, Dick Moore, Randy Simpson and Anne Stellmon.  Absent:  Carl Miller and Royal Shields.

III.             APPROVAL OF MINUTES-Derrick Laughlin made a motion that was seconded by Dave Estes to approve the January Minutes as presented.  The motion passed unanimously with Randy Simpson abstaining.

IV.             ANDOVER GLEN HOMEOWNER ASSOCIATION FORUM.  Lynn Walton, Bob Stracy and Norm Arlt were present.

V.                UNFINISHED BUSINESS

            A.  Community Garden-Bob Stracy and Lynn Walton gave an update that included a     diagram of the area.  8 of the 10 plots have been reserved and a meeting was held with 7         families attending.  Lynn is taking classes on community gardens, Bob and Norm Arlt have   sectioned off the area that will be used.  The group has decided on the following:

·         $35 annual assessment fee will be charged for water consumption

·         $25 deposit will be charged for general maintenance

·         April meeting to make final decision on fencing material that will surround the garden perimeter area to keep out critters.  Expense will be divided among the plot owners.

·         The garden will be organic with a compost area at the south end, out of sight to the neighbors

·         Canning and food preservation classes will be offered by ML Hanson.

·         End of season Farmers Market may be held in conjunction with the summer block party

B.  Maintenance Contractor Bids-Norm Arlt recommended the approval of Affordable Lawn Care for grounds maintenance (new contractor low bid) and the approval of Centennial Sprinkler for our irrigation system (same as last year, dependable, knows the system, reasonably priced).  Dick Moore made a motion that was seconded by Derrick Laughlin to approve contracts for these companies for the coming year.  The motion passed unanimously and the bid form will be used as the contract form.

C.  Covenant Review-Because two Board members were absent, a vote for hiring HindmanSanchez to do the formal review has been tabled until March.  The Board intends to present to the Annual Homeowners Meeting in September 2009 a completed document for HOA approval.

D.  Xeriscape Rebate-Norm Arlt is planning on resubmitting for the city rebate program.

VI.             NEW BUSINESS

A.                Board Positions-Because Dick Moore has assumed the Treasurer’s duties it was agreed that Dave Estes will be the Grounds Maintenance Liaison and will interface will Norm Arlt who supervises our maintenance.

VII.          BOARD REPORTS

A.                President-No report, Gazette articles due Friday February 27, 2009.

B.                 Vice-President-Dave Estes will be the Grounds Liaison and Dumpster Coordinator

C.                 Secretary:  Anne Stellmon will attend a xeriscape design session with Quink Arlt on February 21, 2009 to complete the Xeriscape Grant process. 

D.                Treasurer-Dick Moore reported that all the bank accounts have been updated to reflect the change in treasurer.  All bills have been paid and are current; Dick will have a formal report at the March meeting.

E.                 ACC-No report.

F.                  Grounds-Norm Arlt has done some stain tests patches on the fence along Parker Rd., close to the creek, for Board approval. Grounds Coordinator Activities for February :
1)      Grounds
a)      Quink and Norm picked up trash along Parker Rd several times
b)      Norm reattached tennis court screens
c)      Norm cleaned up pine needles in entrance islands
d)     Norm reviewed and summarized bid requests for grounds contractors,
conducted walk-through and meetings as needed, and made recommendations to
Board
e)      Norm removed branch debris from creek caused by kids building a dam
f)       Norm and Bob Stracy staked out community garden plots
g)      Norm returned an abandoned grocery cart from along Parker Rd to Bed,
Bath, and Beyond
h)      Norm purchased stain to test on NW fence
2)      Website
a)      Norm updated website for minutes, Gazette, etc
3)      Xeriscape Grant 2009
a)      Approved by Aurora, unknown share of $60,000, meeting on 2/21
4)      Norm's current and future projects
a)      Norm to replace entrance lights with compact fluorescent as they
burn out
b)      Norm continuing implementation of the Xeriscape Rebate projects
I)        Norm pricing out plant identification signs
ii)      Work on maintenance of Aurora Xeriscape Rebate area
iii)    Work with city on 2009 and future potential Xeriscape Rebate
projects
c)      Prune shrubs along creek outlet and other areas
d)     Norm to test stain on Parker Road fence North of creek
e)      Norm to raise sprinkler heads North of creek to 2'
f)       Norm to grind down tennis court cracks and fill

G.                Social-No report.  Debra Jones would like to coordinate our Garage Sale date with the Woodgate Garage Sale in June.

H.                Neighborhood Watch-Derrick Laughlin reported that we have a new PAR Officer.  The PAR Officer has indicated that the police cannot enforce a “No Solicitation” policy if we installed signs for that purpose.

I.                   Welcoming-No report. Thomas and Nanette Almon are the new owners at 4880 S. Dillon St.

VIII.       ADJOURNMENT-Randy Simpson adjourned the meeting at 8:45 P.M.