MINUTES

AGHA BOARD MEETING

JUNE 18, 2008

I.                   CALL TO ORDER-The meeting was called to order by Dave Estes, Vice-President.

II.                ROLL CALL-Absent:  Norm Arlt, Dick Moore, Royal Shields, Randy Simpson.  Present:  Dave Estes, Debra Jones, Derrick Laughlin, Barb Powell, Anne Stellmon.

III.             APPROVAL OF MINUTES-Dave Estes made a motion that was seconded by Derrick Laughlin to approve the May Minutes as presented.  The motion passed unanimously.

IV.             AGHA FORUM-No homeowners were present.

V.                UNFINISHED BUSINESS

A.    Covenant Review Plan-Anne Stellmon reported that the first draft of the document is being prepared by Lynn Walton and will be presented to the Board by June 27, 2008.

B.     Randell Property Status-Barb Powell reported that Bank of America has yet to respond to a letter sent by our attorney in May; they have until June 27, 2008 to respond.  The bank has paid $160 of the dues for 2007-2008 and we have subsequently released the Super Lien on the property.  The court order to restore the property to acceptable condition remains in place.  Any inquires by realtors or banks regarding the status of the property will be referred to the AGHA attorney at HindmanSanchez.

C.    Financial Records Review-Barb Powell indicated that Matt Griffin, CPA, has been contacted to give an estimate for the cost of doing a financial review/audit of the AGHA financial documents. This review will be done in time for the Annual Homeowner’s Meeting in September.

D.    Board Nominations Update-The terms of Norm Arlt, Randy Simpson and Anne Stellmon end in September.  Barb Powell will be leaving the Board when her house in AG is sold.  Board members will be soliciting homeowners to run for the Board and articles will be placed in the Gazette.

E.     2008-2009 Budget-Barb Powell presented the new 2008-2009 budget.  A discussion was held about the Social Budget; it was suggested to increase the money for the holiday party and perhaps only do one dumpster weekend for the coming year.  Anne Stellmon made a motion that was seconded by Dave Estes to approve the 2008-2009 Budget.  The motion passed unanimously.

F.     Common Grounds-Anne Stellmon announced that ML Hanson will be the coordinator for the monthly coffees, Common Grounds.

VI.             NEW BUSINESS

A.    Board Member Attendance Policy-Board members are reminded that the AGHA By-Laws stipulate that a board member may be removed from office if they miss three consecutive board meetings.

B.     Tennis Court Maintenance-Barb Powell received a note from a home homeowner stating that the tennis courts need repair.  Anne Stellmon spoke with Norm Arlt about the tennis courts and he has indicated that repairs to the tennis courts are on his maintenance schedule for this fall.  He is planning on filling the cracks and sanding the surface.  Norm would appreciate help with this project if anyone is interested.  The cost of having this maintenance is approximately $2-3,000 and the Board feels it would be wise to wait for Norm to do this project rather than hire an outside contractor.

C.    Summer Social-The Board discussed party options to include a TGIF Party and a Block Party.  It was decided to have a Block Party with a Hawaiian theme on Saturday, August 16 from 6:30-9:00 P.M. The area to be blocked off will be between Dillon Way and Crystal St. on E. Layton Drive, to include the area from 14309, 14308 to 14307 E. Layton Dr.   Derrick Laughlin will contact our PAR officer or Neighborhood Liaison to make arrangements for City of Aurora support for the party. This will be a family friendly party and homeowners will be asked to bring finger food, their own beverages and lawn chairs.  The Board will provide paper products and water.  Prizes will be given for Best Costume, Best Karaoke Performance and Best Drink.  This event will be promoted in the June and July Gazette.  

D.    2008 Spiff Awards-The Board will give $25 awards for: Best Remodel Project, Best Xeriscape Project, Best Landscaping and Darn Nice House.  The awards will be presented at the September Annual Homeowner’s Meeting. Announcements will be in the June, July and August Gazettes.

VII.          BOARD REPORTS

            A.  President-No report.

            B.  Vice-President-No report.

            C. Secretary-No report

            D.  Treasurer-Barb Powell reported there were no outstanding dues for 2007-            2008.                     Anne Stellmon made a motion that was seconded by Dave Estes to accept the                               Treasurer’s report as presented.  The motion passed unanimously.

            E.  Architectural Control Committee-Royal Shields filed his report electronically.

            G. Grounds-Norm Arlt filed his report electronically.

            H. Social-Debra Jones filed her report electronically.

            I. Neighborhood Watch-No report.

VIII.       ADJOURNMENT-The meeting was adjourned at 9:25 P.M.

Respectfully submitted,

Anne Stellmon

Secretary

AGHA Board of Directors