minutes_2008

DRAFT

AGHA BOARD MEETING

AUGUST 20, 2008

I. CALL TO ORDER-The meeting was called to order by President, Randy Simpson at 7:07 P.M.

II. ROLL CALL-Board members present: Dave Estes, Derrick Laughlin, Dick Moore, Barb Powell Debra Jones, Royal Shields, and Randy Simpson. Absent: Norm Arlt and Anne Stellmon.

III. APPROVAL OF MINUTES-A motion was made by Randy Simpson, seconded by Royal and Debra (simultaneously) and passed unanimously to accept the July minutes as presented.

IV. AGHA FORUM-None.

V. UNFINISHED BUSINESS

A. Spiff awards- Voting is scheduled for September 15 at 10am at Anne Stellmon’s house. Any volunteers for the voting? Royal will if in town as well as Debra Jones

B. Covenant Review Plan-Randy Simpson confirmed that the revision of AGHA covenants rough draft was submitted to (HindmanSanchez) AGHA attorney August 6, 2008.

1. Randy commented after a brief review that counsel noted this revision team was right on track with regards to updating and dispensing with old dated material contained in our covenant and continued that it was “wise” to review and revise at this point to remove developer and contractor friendly language from the original charter(s).

2. A summary report review price and information packet was handed out to the board members for home review and is to be addressed at a meeting after elections in September.

3. Randy went on to state that he has great faith and confidence in current counsel given the fee structures and various other considerations to be taken into account. Also we need to educate the masses on a periodic basis regarding the changes made and why; this will be done via annual meetings, forums devised by members on a block basis (smaller gatherings) as well as the newsletter.

4. Dave Estes expressed it would be a shame if we had to start from square one again with the costs associated in this long and drawn out process when the pricing seemed competitive as confirmed by Barb Powell through her and spouse’s experiences as property managers and HindmanSanchez being well versed with the AGHA.

5. Costs and options for this summary review and reproduction were discussed, noting this was the time to “right the ship” as spending to correct provisions now will help avoid the “10 fold” negative impact of violations in the future i.e. Randell home situation was a very good example that all “ducks must be put in a row” and brought to the modern age to protect and preserve Andover Glen as it is now a well experienced community.

6. Other examples of sub-par property up keep and down right “eye-sores” typify the need to strengthen or fortify our covenant.

C. Board Nominations Update- During our lengthy discussion of the covenant review plan it was again mentioned that Carl Miller is a candidate for the Board election; Randy Simpson and Anne Stellmon will be candidates for re-election to the Board. Both Randy and Anne felt strongly about seeing the covenant reformation through to completion.

D. August Block Party-Rained out August 16, 2008 and has been rescheduled for September 6, 2008 from 3 or 4pm til dusk (7pm?). As confirmed prior the AGHA will be providing paper products, water, soda, chicken wings and grilled pineapple. Homeowners will be asked to bring finger foods and alcoholic beverages if they so desire. Board members will help with setup, tables, trash cans and coolers. There will be a karaoke, costume and best drink contest. Help will be needed for picking up barricades, cleanup. Debra Jones will write an article for the Gazette noting the rescheduling of the event. No new theme.

VI. NEW BUSINESS

The annual AGHA is scheduled for September 15, 2008 at 7pm at Shalom Park; the meeting is to follow a Shalom Park meeting.

A. Agenda for the meeting:

1. Covenant review discussion followed by straw poll

a. The ice cream social was proposed and will start at 6:30pm

b. More to follow leading up to the meeting

2. Parker Road Corridor Study

1. Scheduled for August 21, 2008 500pm-730pm

2. Randy wants a push from the community for a sound wall as Andover Glen is one of the

communities that will be impacted greatly by his study and renovation of roadway. A

sidewalk should be added as well.

3. No Light Rail? This is unfortunate.

VII. BOARD REPORTS

A. President-Great Newsletter in July!!

1. Randy Simpson asked for articles to be submitted for the Gazette by August 27^th.

B. Vice-president-No report, Thanks to Anne and Randy for putting their names in for re-election

onto the board

C. Secretary- Subbing, no report

D. Treasurer-Barb Powell submitted her report electronically.

1. Seven delinquents are noted to date on annual dues; the treasurer will penalize according to

procedures.

2. CD coming due in September 4, 2008 but can be lapsed through February 2009

3. A motion was made, seconded and passes unanimously to accept the treasurer report as

presented.

E. Architectural Control Committee-Royal Shields submitted a request for fencing. Also

suggested to get ACC forms to new community members as part of the welcoming process, Dick

Moore apologized for his non-effort on welcoming, noting this is not his cup of tea, Roy

commended him for his honesty and Royal will take over and Randy suggested members could

join Roy on greetings; voted an approved 10$ gift cards instead of Wine; other suggestions were

thrown around but the gift certificate idea won out.

F. Grounds-Norm Arlt submitted his report electronically.

G. Social-Debra Jones noted the same food will be provided for the block party.

1. Ice Cream Social- Cindy Wagner to be contacted to order ice cream, a $100 donation to

Shalom, 6pm is target time.

H. Neighborhood Watch- Sporadic reports of vandalism or “ring and run” at homes reported not

amounting to much damage. The Alert system email grouping is growing slowly but growing.