MINUTES
AGHA BOARD MEETING
OCTOBER 17, 2007
I. Call to Order-The meeting was called to order at 7:01 P.M. by President Randy Simpson.
II. Roll Call-All Board members were present.
III. Minutes-Norm Arlt made a motion that was seconded by Derrick Laughlin to approve the August board meeting minutes as presented. The motion passed unanimously.
IV. AGHA Forum
A. Cindy Wagner-Cindy reported a complaint from a neighbor regarding the egging of a car by a neighborhood resident. Officer John Masson noted that this activity is considered a crime not a prank and could result in a criminal mischief charge and should be taken seriously. Residents are encouraged to report all malicious activity in the neighborhood to the police department and be available as a witness for further action by the police. An article will be included in the next Gazette regarding malicious activity in the neighborhood.
B. PAR (police area representative) Officer John Masson-Officer Masson is our Neighborhood Watch Advisor and made a presentation explaining what we can do to reorganize our NW Program and the role of our NW Coordinator. We need to identify a coordinator, establish quarterly meetings, designate block captains and establish a communication tree. The coordinator will receive monthly crime statistics for minor property crimes. Block captains must have background checks and the coordinator will receive an official badge.
C. Quink Arlt-Quink made a presentation explaining the application process for the City of Aurora Xeriscape Grant Program. Her committee including Ron Adams and Anne Stellmon attended the first of three required meetings on Monday, October 1, 2007. The Board reaffirmed they would like to pursue a grant and participate in the rebate program as well. Quink will ask for reasons why we didn’t receive a grant last year and how to improve our chances for being selected this year.
IV. Old Business
A. Covenant Review Plan Report-Anne Stellmon reported: Lynn Walton, Dave Kline, Michael Zabinsky and Anne Stellmon met on Oct. 2, 2007. They developed a mission statement and plan for the next 3 months. An article for the October Gazette to explain the plan will be submitted. The next meeting is Thursday, Nov. 8th; 6:30 at Anne Stellmon’s to begin the initial review of the document.
Covenant Review Plan Mission Statement:
To involve the community in an effort to review and update the covenants of AG in order to protect property values and maintain a sense of community.
To educate and inform the community how Andover Glen’s governing documents affect our community and the homeowner.
To create a positive environment where everyone in AG has the opportunity to voice concerns, suggestions and ideas for our current covenants.
V. New Business
A. Overview of Board Policies and Procedures-Randy Simpson reviewed our operating procedures, meeting format, email etiquette and the code of conduct for board members. Board members were reminded to archive their files with Anne Stellmon for the past year.
B. Board Positions for 2007-2008-Norm Arlt made a motion that was seconded by Derrick Laughlin to accept the following board positions. The motion passed unanimously.
President (Gazette editor) Randy Simpson 2005-2008
VP (Spiff) Dave Estes 2007-2010
Secretary Anne Stellmon 2005-2008
Treasurer Barb Powell 2006-2009
Grounds (Webmaster) Norm Arlt 2005-2008
Neighborhood Watch Derrick Laughlin 2007-2010
Arch. Review Comm. Royal Shields 2006-2009
Social Debra Jones 2006-2009
Welcoming Dick Moore 2007-2010
C. Holiday Party-Debra Jones said plans were underway for a holiday progressive dinner party that would be held either on Dec. 1 or 8th.
D. Gazette Articles-Anne Stellmon made a suggestion to include in the Gazette an ongoing column featuring a short biography of board members and to include more pictures of people and activities.
VI. Board Reports
A. President-Randy Simpson thanked the board for the willingness to serve the community. The Gazette articles deadline is Oct. 24th.
B. VP-No report.
C. Secretary-Anne Stellmon hand delivered Spiff Awards to recipients on Sept. 28. She met with the CRP committee on Oct. 2 and attended the xeriscape grant meeting with Quink Arlt and Ron Adams Oct. 8th. She reported receiving a complaint from a homeowner regarding stove/cabinets that were left on a sidewalk; she called the violation into the city of Aurora.
D. Treasurer-Barb Powell reviewed the financial statement for October. Two liens were placed against homes for nonpayment of association dues. It was noted that Royal Shields and Barb Harrington are notary publics. Norm Arlt made a motion that was seconded by Royal Shields to accept the treasurer’s report. The motion passed unanimously.
E. Social-Debra Jones reported that Dumpster Day was a heaping success and thanked Norm Arlt for smashing down the trash so it would not overflow. Shredding continues to be popular.
F. Grounds-Norm Arlt reported he is gearing down for the winter and finishing repairs to the tennis court.
G. Arch. Review Committee-Royal Shields reported the Davis family submitted landscaping plans that were approved by the committee.
H. Welcoming-No report.
I. Neighborhood Watch-No report.
VII. Other
A. November meeting date-Anne Stellmon suggested that the Nov. 21 meeting be changed due to Thanksgiving. It was agreed to change the date to Nov. 28th.
B. HindmanSanchez Classes-Board members were advised that they need to take one class per year for continuing education purposes per SB89. There will be classes on November 1 and 7th.
C. Thank you note-A thank you note to the board from Cindy Wagner was circulated thanking the board for her gift and wishing the new board well.
VIII. Adjournment-The meeting was adjourned at 9:38 P.M.