MINUTES

AGHA BOARD MEETING

MAY 16, 2007

I.                   CALL TO ORDER:  The meeting was called to order by President, Randy Simpson at 7:10 P.M.

II.                ROLL CALL:  Debora Jones, Bob Meyer, Barb Powell, Royal Shields, Randy Simpson, Anne Stellmon, Cindy Wagner and Bill Windler were present.  Norm Arlt was absent.

III.             APPROVAL OF MINUTES:  Royal Shields made a motion to approve the minutes that was seconded by Cindy Wagner.  Randy Simpson abstained from the vote; the motion passed unanimously.

IV.             AGHA FORUM:  Mitch Powell was present but made no statement.

V.                UNFINISHED BUSINESS

A.    Covenant Change Ballot:  A discussion was held to decide how to present the ballot and an article for the Gazette.  A decision was made to limit the three Gazette (pro, con, AGHA attorney) articles to 200 words and to wait until after the Gazette was delivered to mail the ballots.   The articles will be written by Bob Meyer, Randy Simpson and Debora Openheimer.   The ballots will only have the legal wording for the proposed change, instructions for voting and returning the ballot and will include a stamped return envelope. Homeowners may vote in person at 6 P.M. at Shalom Park, return the ballot by the postal service or hand delivery by Wed., June 20, 2007 at 6 P.M. to be counted. 

B.     2007 SPIFF Awards:   The Board of Directors will be the judging committee this year.  Anne Stellmon made a motion that was seconded by Royal Shields to award $200 in prizes and not ask for community donations this year.  The motion passed unanimously.  Royal also donated a gift certificate from Heartwood Athletic Club to be used as a prize.

C.    Board of Directors Code of Ethics:  Cindy Wagner made a motion that was seconded by Randy Simpson to have a code of ethics for the new board members to sign following the election in September.  Debora Jones, Barb Powell, Royal Shields, Randy Simpson, Anne Stellmon, Cindy Wagner and Bill Windler voted in favor; Bob Meyer voted against the motion.  The board will have a draft prepared by July so it can be presented to the AGHA by August.

D.    Insurance Report: Debora Jones, Barb Powell, Royal Shields and Randy Simpson attended a HindmanSanchez Forum about insurance coverage for HOA’s.  They are concerned we may not have adequate coverage and should consider a separate policy for Directors and Officers coverage.  Only 5 companies offer this enhanced coverage and ours is not one of them.  Barb Powell will do research and get quotes for the Board to consider.

VI.             NEW BUSINESS

A.    2007-2008 Budget: Barb Powell presented options for establishing the new budget.  Board            members should present any changes to Barb before the next Board meeting.  Randy                         Simpson made a motion that was seconded by Cindy Wagner not to raise dues this year.  The motion passed unanimously.  The Board expressed deep concern for the increased water rates for this year.   Bill Windler made a motion that was seconded by Bob Meyer not to exceed Tier 1 rates.  The motion passed unanimously.  The Board will continue its efforts to change existing grass landscape to xeriscape style landscaping in an effort to reduce water consumption. Randy Simpson or Norm Arlt will contact the city about adjusting our water rates which seems to be excessive.

B.     HindmanSanchez Forum:  “Fines and Hearings-Solution or Problem?  June 7, 2007 at 6 P.M.

C.    Architectural Change Process:  Bob Meyer asked the ACC to speed up the process to approve homeowner requests.  It was noted that Bob had the paperwork in question in his possession for 10 days that resulted in the process to be longer than usual.

D.    Board Member Conflict of Interest:  Royal Shields noted that Bob Meyer is a witness for the Randell family in the lawsuit that has been filed by the AGHA.  Bob voluntarily agreed to excuse himself during discussions related to that lawsuit.

VII.          BOARD REPORTS

A.    President: Gazette articles due by May 24, 2007.

B.     Vice-president: no report

C.    Secretary: Anne Stellmon made a suggestion that all board reports be submitted by email prior to board meetings to expedite board meetings starting with the June 2007 board meeting.  It will be the responsibility of the board members to read the reports prior to the meetings and bring copies of the reports to the meeting if they so wish.  Agenda items should be sent to Anne, via email, by the Friday morning prior to board meetings and she will send the agenda to the board by Monday morning prior to the board meeting by email.

D.    Treasurer: Anne Stellmon made a motion to approve the treasurer’s report that was seconded by Royal Shields.  Bill Windler was absent for the vote; the motion passed unanimously.

E.     ACC-Royal Shields presented a request by the O’Meara family for a new roof.  The request was approved.

F.     Grounds- Mike’s Landscaping to do pine needle cleanup on south side of entrance and some pruning in park.  Norm and Quink finalized Aurora xeriscape Rebate design and application, approved for $8576.  Norm began setting up implementation of the Rebate project.  Norm pruned shrubs along Parker Road and entrance to park and repaired vandalized tennis court nets.  Centennial Sprinkler turned system on and did repairs - $396.  Mike's Landscaping did first mowing; mowing north of the creek will be done toward the end of May.  2) Norm's current and future projects:  work on implementation of Aurora Xeriscape Rebate, prune shrubs along creek outlet, cut down cottonwood tree, repair damaged drip lines and repair tennis court cracks.

will place an ad in the Aurora Sentinel and Rocky Mtn. News, a Garage Sale sign at the main                               entrance and directional signs.  They will be walking the neighborhood to meet the homeowners                           and pass out water.  The Dumpster has been scheduled for the weekend of June 22nd-24th.

H.    Neighborhood Watch:  No activity in our neighborhood.

I.       Welcoming-6 homes are for sale.

VIII.        ADJOURNMENT:   The meeting was adjourned at 9:45 P.M.

       Respectfully submitted,

       Anne Stellmon

       Secretary

       AGHA Board of Directors