MINUTES

MARCH 21, 2007

BOARD MEETING

I.                   Call to order:  The meeting was called to order at 7:00 P.M. by Pres. Randy Simpson.

II.                Roll Call:  Board members present:  Norm Arlt, Bob Meyers, Randy Simpson, Anne Stellmon, Adam Tucci, and Royal Shields.  Absent:  Debra Jones, Cindy Wagner, and Bill Windler.

III.             Approval of Minutes:  Royal Shields made a motion that was seconded by Norm Arlt to approve the Minutes as presented.  The motion passed unanimously.

IV.             AGHA Forum:  Homeowners present were Kerry and Ed Rashid.

V.                Unfinished Business

A.    Spiff Awards Program

Randy Simpson asked Bob Meyer if would like to reconsider being chairman but

Bob declined.  Because Debra Jones was not present, the issue of chairman was tabled until the April Board meeting.

B.     Covenant Review Plan

Anne Stellmon confirmed that she and Lynn Walton would like to be cochairmen for the CRP.  Royal Shields made a motion that was seconded by Adam Tucci to appoint them as cochairmen.  Anne said they would present a plan of action at the April Board meeting and write an article for the March Gazette.  The goal is to present final recommendations at the Annual AGHA Meeting in September.

C.    Xeriscape Grant/Plan

Norm Arlt reported that the Aurora City Xeriscape Grant was awarded to the Woodgate Recreation Area and Dam West.  We are still eligible to the Rebate Program and the Xeriscape Committee will continue to work with the city to develop a plan for the park area.

D.    Grounds/Irrigation Contracts

Norm Arlt reported that the contracts have been awarded and signed.  Spring maintenance began today for the Grounds contract.

E.     Code of Ethics

Because Cindy Wagner was not present, the issue was tabled until the April Board meeting.

F.     Christmas Lights/Decorations

Randy Simpson received a complaint from a homeowner concerned about homes still decorated for Christmas. A discussion was held about the difference between landscape lighting and Christmas lighting.   Randy will draft a letter to all homeowners who still have Christmas lights and decorations visible from the street.  He will send a draft to the Board for approval and Anne Stellmon will handle the mailing.  Anne will do a survey of the neighborhood to identify these homes.

G.    Snow Removal-Bob Meyer asked Norm Arlt to ask our landscaper if he would be available for snow removal.  Royal Shields made a suggestion to consider buying a snowplow blade that could be attached to a truck owned by someone in the community; he will inquire about cost.

VI.             New Business

A.     Replacement Treasurer for Adam Tucci

Adam and his family will be moving in April and their current home will go on the market next week.  He can continue as Treasurer for a short time but will be busy in April due to the move.  Anne Stellmon has made phone calls to several homeowners asking for their assistance till September when we can elect a new treasurer.  The Board was encouraged to make phone calls to homeowners.  The program used by the treasurer is “Quick Books”. 

B.     HindmanSanchez-Upcoming forums:

“Ask the Experts”, March 28, 2007

“Common Area Leasing, Licensing and Easements”, April 5, 2007

VII.          Board Reports

A.    President

Randy Simpson reported that HindmanSanchez is doing research for the covenant change petition.  We do not have a deadline for a response from the homeowners we have filed suit against.  The Gazette deadline for articles is March 28, 2007

B.     Vice-President-no report.

C.    Secretary

Anne Stellmon attended the HindmanSanchez Forum, March 1, 2007 regarding dysfunctional boards.  She made a recommendation that we institute a “New Board Member Orientation” following this year’s Board election.

D.  Treasurer

Anne Stellmon made a motion that was seconded by Royal Shields to approve the Treasurer’s report as presented.  The motion passed unanimously.

E.      ACC

Royal Shields reported the approval of the Krall’s request to replace an existing fence.  Royal presented the following requests:

14383 E. Layton Pl., paint their house similar to the existing color; the Board approved the request. 

4804 S. Crystal St., replace existing landscaping; the Board approved the request.

4822 S. Carson St., new landscaping plan front and back; the Board approved the request.

F.  Grounds

Norm Arlt submitted his report via email.

H.    Neighborhood Watch

Bob Meyer reported that our community has been “quiet” the past month.  He will continue to work with the city to get a date for street sweeping.

I.       Welcoming-no report.

J.      Social-no report

F.     Adjournment-The meeting was adjourned at 9:15 P.M.

Respectfully submitted,

Anne Stellmon

Secretary, AGHA Board of Directors

March Grounds Board Report

Submitted by Norm Arlt

Grounds
>>
>> a) Norm finalized grounds contracts, and informed other bidders.
>>
>> b) Mikes Landscaping to do pine needle cleanup on sides of entrance
>>
>> c) Norm and Quink worked on and submitted Aurora xeriscape grant
>> application, not accepted
>>
>> d) Norm and Quink worked on Aurora xeriscape Rebate design and
>> application
>>
>> e) Norm received truckload of mulch from City
>>
>> f) Norm called City on sinkhole over storm sewer, video showed no
>> breaks in storm sewer
>>
>> g) Norm repaired trashcan holder in park
>>
>> h) Norm removed signs at entrance
>>
>> i) Norm called CDOT on damaged milepost sign
>>
>> 2) Norm's current and future projects
>>
>> a) Work on application for Aurora Xeriscape Rebate
>>
>> b) Distribute truckloads of mulch, extend mulch beds, based on
>> Xeriscape Rebate and designs
>>
>> c) Prune shrubs along creek outlet
>>
>> d) Cut down two cottonwood trees
>>
>> e) Repair damaged drip lines
>>
>> f) Repair tennis court cracks
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