MINUTES
JUNE 20, 2007
I. CALL TO ORDER:
The meeting was called to order at 7:05 by President, Randy Simpson.
II. ROLL CALL:
Board members present: Randy Simpson, Barb Powell, Royal Shields, Debra Jones, Cindy Wagner, Norm Arlt, Bob Meyers. Absent: Anne Stellmon, Bill Windler.
III. APPROVAL OF MINUTES:
Debra Jones made a motion that was seconded by Cindy Wagner to accept the minutes as presented. The motion passed unanimously.
IV. AGHA FORUM: There were no additional homeowners in attendance.
V. OLD BUSINESS:
a. COVENANT CHANGE BALLOT RESULTS:
Acceptance of ballots for the covenant change officially closed at 7:05 pm. Bob Meyers and Randy Simpson observed Cindy Wagner open the sealed envelopes, Norm Arlt record the addresses to make sure there was only one vote per eligible household, and Royal Shields tally the votes. There were 40 NO votes; 23 YES votes; 2 ballots with neither a yes or no vote; for a total of 65 ballots. The covenant change request officially failed. Royal made a motion to accept the ballot count as valid and official. Debra Jones seconded the motion. The motion passed unanimously. Cost to bring forth this covenant change request made by those homeowners who signed the original petition presented by homeowner Bob Meyers was approximately $2100.00.
b. INSURANCE:
Linda Engle of the Van Gilder Insurance Co. presented their Community Association Insurance Proposal to the Board. Linda was asked to speak to the Board and present a plan that included Director & Officer (D&O) insurance as recommended by HindmanSanchez. She went over the advantages to this proposal and how much the insurance premiums would be raised. Each board member received a copy of the proposal for review. More discussion will be expected at the next board meeting.
c. 2007-2008 BUDGET:
There was extensive review of the 2007-2008 budget. Norm Arlt made a motion to approve the 2007-2008 balanced budget with a second by Debra Jones. The motion passed unanimously.
d. OTHER:
Bob Meyers asked for clarification of the Architectural Review Committee approval process. Royal explained that the Secretary receives the request and passes them on to him. He asks for three votes of approval from the five member committee. Royal has agreed to e-mail all board members the status of requests as to whether they have been approved or denied.
VI. NEW BUSINESS:
a. EXECUTIVE SESSION:
Randy Simpson requested an Executive Session to discuss the lawsuit. Since Bob Meyers has been subpoenaed as a witness for the Defense, he was asked not to participate in the Executive Session, at the advice of Andover Glen legal counsel. Bob refused. There was no Executive Session.
b. NOMINATIONS FOR 07-08 BOARD:
Norm Arlt wanted everyone to start thinking about Board replacements. Terms are up for Debra Jones, Cindy Wagner and Bob Meyers. Bill Windler has his house up for sale and will probably not be available to continue his term. Barb Powell is serving as Interim Treasurer until the September vote. Norm encouraged everyone to get involved in the recruitment process.
VII. BOARD REPORTS:
a. PRESIDENT Randy Simpson reported on significant graffiti in the Sagebrush Park. He reported the problem to the Director of Parks. Bob Meyers reminded the Board of the City of Aurora Graffiti Hot Line. Bob will write an article for the newsletter with the Hot Line information.
b. VICE PRESIDENT no report.
c. SECRETARY no report.
d. TREASURER Barb Powell presented the balance and expense sheets. Norm Arlt made a motion to approve expenses. Royal Shields seconded the motion and it passed unanimously.
e. ACC Royal Shields informed the Board of approvals for two new roofs, xeriscaping, window tinting, and a new mailbox.
f. GROUNDS Norm Arlt submitted his report via e-mail. He gave an update on the xeriscape project and reminded the Board that the drip irrigation will be installed this Friday.
g. SOCIAL Debra Jones reported that the Garage Sale had approximately 17 homes participating. Banners were provided by Keller-Williams Realty. The dumpster will be in front of the park June 23-24. Debra would like the Board to consider new signs to replace the existing white boards. She also suggested that the Annual Picnic be held closer to the Annual Homeowners Meeting.
h. NEIGHBORHOOD WATCH Bob Meyers reported no criminal activity in Andover Glen, although there has been some in the surrounding communities.
i. WELCOMING Cindy Wagner will greet three new homeowners in the coming weeks. There is one home under contract and three homes for sale.
VIII. ADJOURNMENT The meeting was adjourned at 9:40 pm.