DRAFT

MINUTES

APRIL 18, 2007

I.                   CALL TO ORDER:  The meeting was called to order at 7:04 P.M. by Treasurer, Adam Tucci.

II.                ROLL CALL:  Board members present: Norm Arlt, Debra Jones, Bob Meyers, Anne Stellmon, Adam Tucci, Royal Shields and Cindy Wagner.  Absent:  Randy Simpson and Bill Windler.

III.             APPROVAL OF MINUTES:  Royal Shields made a motion that was seconded by Adam Tucci to accept the minutes as presented.  The motion passed unanimously.

IV.             AGHA FORUM:  Homeowners present were Barb and Mitch Powell.

V.                UNFINISHED BUSINESS

            A.  Replacement treasurer

            Anne Stellmon introduced Barb Powell as a volunteer to complete the 2006-2007 term of Adam                    Tucci.  Barb gave a brief description of her background that includes corporate accounting and 15                 years of accounting experience for HOA’s while working for a professional HOA management                      company. She and Mitch have been AG residents for 7years and have 2 children.  Anne Stellmon                  made a motion that was seconded by Adam Tucci to approve Barb as the replacement treasurer for                the remainder of the 2006-2007 board year at which time a permanent treasurer will be elected at the              annual board election.  The motion passed unanimously.

B.     Xeriscape Grant/Plan

Norm Arlt recapped the design plan that the committee and a City of Aurora representative have been developing.  Some changes have been made to the original plan to accommodate concerns of homeowners living adjacent to the area involved.  Shrubs have been changed and some grass will be included; Mike Zabinski has volunteered to maintain the grass area.  This plan is designed to give the AGHA a 5% savings in water expenses.  Norm believes the grant will be awarded quickly once the application has been submitted; the grant money will be made available by the city when the project has been completed.  Bob Meyer made a motion that was seconded by Cindy Wagner to approve the plan for submission to the City of Aurora for consideration. The motion passed unanimously.

C.    Covenant Review Plan

Anne Stellmon reported that the CRP is being delayed until the Covenant Change Petition issue has been resolved.  Lynn Walton, M.L. Hanson and Anne will begin work on a survey as the first step in the review process.  M.L. is a professional survey designer and will allow us access to her account with “SurveyMonkey.com” at no expense to the AGHA.  The CRP will involve focus groups, information and educational meetings rather than a committee for the review process.  They will then make recommendations to the AGHA for consideration.  Anne and Lynn estimate expenses of approximately $1000 for professional services and copy expenditures.  Following a discussion, it was agreed that consideration for expense approval would be made when they occur and monthly updates will be provided to the Board.

D.    Covenant Change Information Night

A discussion was held to determine the following:  May 16, 2007 from 6-7:00 P.M. was the date selected. Randy Simpson will make a flyer to be given to homeowners separate from the Gazette advertising the event and an article will be in the Gazette with this information. Ballots will be mailed following Information Night with the same information that will be presented.  June 21, 2007 from 6:30-7:00 P.M. will be the time designated for homeowners to vote in person; they will also have the option to mail in their ballot with a prepaid envelope.  Ballots will not be opened or counted until the evening of June 21, 2007.  Norm Arlt made a motion that was seconded by Debra Jones to approve the plans for the Covenant Change Information Night.  The motion passed unanimously.

FORMAT

COVENANT CHANGE

INFORMATION NIGHT

1.       INTRODUCTION (5minutes)-Randy Simpson

                  2.  POSITION STATEMENTS (5 minutes per position)

                  AGHA Attorney

                  Petitioner:  Bob Meyer

                  Board Majority:  Randy Simpson

                  3.  COMMUNITY FORUM (30 minutes)

                  Pro/Con Statements by Homeowners: time for statements will be equally divided among the                         people who indicate they would like to speak.

                  4.  Q&A (10 minutes)

E.     Street Sweeping/Snow Removal

Bob Meyer announced that the City of Aurora will be doing street sweeping in our neighborhood from April 23-27, 2007, no specific date or time yet.  Bob will distribute flyers to the homeowners and a sign will be placed at the Parker Rd. entrance with the information.  Mitch Powell has the names of several people he can recommend for snow removal.

VI.             NEW BUSINESS

A.    HindmanSanchez Forum May 9&10, 6:30-8:30 P.M.  “Protecting Against Lawsuits”.

Royal Shields, Debra Jones, Anne Stellmon and Barb Powell expressed interest in attending. 

Anne Stellmon will make the reservations.

VII.          BOARD REPORTS

A.    President-no report.

B.     VP-no report.

C.    Secretary

Anne Stellmon attended the Easter Egg Hunt.  Thanks to Debra Jones, Randy Simpson (the Easter Bunny) and Keller-Williams Realty for their work.

D.    Treasurer

Adam Tucci presented a simplified report.  He suggested that he and Barb Powell complete the report as part of her training for treasurer.  Adam made a motion that was seconded by Anne Stellmon to use the $12, 000 CD that matures on May 4, 2007 to cover the xeriscape expenses until we receive the City of Aurora grant money.  The motion passed unanimously.

E.     ACC

Royal Shields reported that Rick and Debra Jones’ request for a new roof was approved.  He made a motion that was seconded by Anne Stellmon to approve the AC Requests from Ron Adams, Bob Meyer and Bill Wimmett.  Bob Meyer abstained from the vote on his request; the motion passed unanimously.

F.     Grounds

Norm Arlt submitted his report via email.

G.    Social

Debra Jones reported that the weather was a major reason for the low attendance for the Easter Egg Hunt.  She does not recommend that we continue to hold this event because of the history of bad weather.  She thanked Randy Simpson (the Easter Bunny) and her daughter for their help.  Keller- Williams Realty has offered to sponsor the annual AG Garage Sale and the Dumpster Day Shredder.  She will get a firm commitment from them on what expenses they will actually cover.  The Annual AG Garage Sale will be held on the weekend of June 16-17, 2007 and the Dumpster Weekend will be June 23-24, 2007.

H.    Neighborhood Watch-no report.

I.       Welcoming

Cindy Wagner reported that there are four homes for sale in the neighborhood.

VIII.       ADJOURNMENT

            The Board thanked Adam Tucci for his service on the Board and wished him and his family                                  well in their new home.  The meeting was adjourned at 9:45 P.M.

Respectfully submitted,

Anne Stellmon

Secretary, AGHA Board of Directors