MINUTES

AGHA BOARD MEETING

JULY 19, 2006

 

I.                   CALL TO ORDER

The meeting was called to order by Vice President, Dave Kline at 7:04 P.M. Jan Guerra Agreed to take minutes in Anne’s absence.

                       

II.                ROLL CALL

Present:  Ron Adams, Norm Arlt, Jan Guerra, Deb Jones, Dave Kline, Bob Meyer, Cindy Wagner

Absent: Randy Simpson, Anne Stellmon

 

III.             MINUTES

                        Norm Arlt made a motion to approve the minutes of the June 21, 2006 Board Meeting.

                         Ron Adams seconded the motion and it was passed unanimously.   

 

IV.              AGHA  FORUM

No homeowners in attendance.

 

V.                 UNFINISHED BUSINESS

A.                 Fence - Power Wash and Stain

Bob presented an estimate from All-Star to wash and apply preservative to the fence - $858.00.  Discussion followed as to when the work should be needed.  Norm Arlt made a motion to postpone any fence work (wash/stain) at this time and to reassess the situation in early April 2007.  Dave Kline seconded the motion and it was passed by majority vote.

B.                 Picnic - Summer 2006

Deb presented a proposal to provide some entertainment equipment for the picnic (bungee run, jumping castle, etc - all inflatable) in an effort spark more interest and raise attendance.  Discussion ensued.  Bob Meyer made a motion to have no picnic this summer, seconded by Ron Adams, failed by a vote of 2 to 5 (Bob, Ron in favor). Cindy Wagner made a motion to hold the picnic this year and to discuss at annual meeting what social events the homeowners wanted to have going forward.  Seconded by Norm Arlt, passed 6 to 1 (Bob Meyer opposed).  Discussion was held on the inflatable options as to price and the age and number of participants that could use it as well as the format for food.  Jan Guerra made a motion to select the jumping castle at $125 for two hours and to have the HOA provide food like last year (burgers, hot dogs, condiments, chips, salad, cake and paper products).  Seconded by Cindy Wagner seconded, passed 6 to 1 (Bob Meyer opposed).

C.                 Gates

No report from Randy available.  Discussion raised question as what specific permissions might be needed from most directly affected properties beyond city and HOA majority vote (67%).  No conclusion - table until next meeting.

D.                Trash

Deb is still getting estimates - will collect options and prices and then see if there is adequate interest to proceed further.

E.                 Insurance update - no report from Randy

F.                  Fence Damage 

Dave reported leaving messages with HOA president of neighbors on the north side of Andover Glen.  No response to date.

G.                Xeriscape Masterplan 

Ron reported M. Meredith indicated he could develop a plan for $3500.  Ron suggested inviting this landscaper to a meeting to give a proposal of work - if approved, the plan would be designed at a cost of $3500.  The Board discussed other option available - possible free assistance from the City of Aurora, other landscapers (Tagawa Gardens).  Norm suggested and the Board agreed that the committee should review the various options available, hear presentations, and come to the Board with a recommendation at the next meeting.

 

NEW BUSINESS

                        A.        Nominations to the Board

Three positions will be open (R. Adams’,D. Kline’s , J. Guerra’s) in September.  Board members were asked to think about potential members and get names to the next meeting.

B.                 End of Year Financials

Jan indicated that the reserves available t use at the end of the 2005-2006 fiscal year were higher than expected.  The Board had previously approved moving $1000 to a fence (wash/stain) reserve fund with the remainder of $4679.24 for Grounds Reserves.  

                       

VI.              BOARD REPORTS

A.     President - no report

B.     Vice-President - no report

C.     Secretary - no report

D.    Treasurer - see above

E.     ACC - no report

F.      Grounds -

Norm reported all detailed grounds work in a separate email. Sprinkler system work is underway.  Mulch will be spread by Emerald Isle.

G.    Social -

Deb reported the dumpster was a success and was not overfilled this time.  The Board discussed having the next dumpster on October 6-8th.  More discussion about the date of the picnic was held.  Deb cannot attend on current date.  The Board voted to move the picnic to Saturday, August 19th, 1-4 pm.

H.    Neighborhood Watch - no report

I.       Welcoming

Cindy Wagner reported there is still one house for sale (Dillon St.); she has yet to greet the Randells (never home when she tries); she gave our okay to the expansion at Excelsior (pool and rec center).  She noted that Shalom Park will be adding facilities to its property in the future.

 

VII.           ADJOURNMENT

Dave Kline adjourned the meeting at 9:03 P.M.  The next meeting will be on August 16th           at Shalom Park.

 

Respectfully submitted,

 

 

 

Jan Guerra

Acting Secretary for 7/19/06 meeting

Treasurer, AGHA