MINUTES AGHA BOARD MEETING
JANUARY 18, 2006
I. CALL TO ORDER
The meeting was called to order at Shalom Park by President, Randy Simpson at 7:05 P.M.
II. ROLL CALL
Present: All board members were present. AG homeowner’s Royal Shields and Quink Arlt were also present.
III. APPROVAL OF NOVEMBER 16, 2005 AGHA BOARD MEETING
Norm Arlt made a motion to approve the minutes. The motion was seconded by Ron Adams and passed unanimously.
IV. AGHA FORUM
A. Royal Shields made a presentation to the board for a proposed home remodeling project that would be done in the future. He and his wife may add an elevator to their home for easy access to the upstairs. The elevator would be attached to the outside north wall of the house. The board agreed the design was appropriate for the neighborhood and recommended that Royal make a formal presentation to the Architectural Committee closer to the start of this project.
V. UNFINISHED BUSINESS
A. AndoverGlen.org website
Norm Arlt reported that the website is under construction but working. Randy Simpson made a motion to launch the website. The motion was seconded by Cindy Wagner and passed unanimously.
B. AGHA forms for website
A discussion was held regarding posting new forms on the website. It was agreed to use the current ones on the website and update the forms after the board completes the SB100 covenant changes.
C. Recording of SB100 covenant changes.
Randy Simpson will inquire if Barbara Harrington has the form to submit and file the AGHA covenant changes with the county.
D. SB100 action items
Norm Arlt will make a “To Do” list that the board will use to complete the SB100 changes.
E. Policy and Procedure review by AGHA attorney
Randy Simpson reported that a $500 fee was paid to have Trish Harris, attorney, review the proposed covenant and policy changes the board is suggesting. A copy of her letter, with her suggested changes, was given to the board members. The board will review and discuss her suggestions at the next board meeting. The subcommittees will present the forms that will be needed for the new policies and covenants at the next board meeting.
VI. NEW BUSINESS
A. Aurora Water Xeriscape Grant
The city is hosting a Neighbor-to-Neighbor Roundtable on Tuesday, January 24, 2006
to inform communities about water conservation and xeriscape. Grants will be awarded this year ranging from $500-$5,000. The Roundtable (free) and a 2-day workshop ($50 fee) must be attended by a community member for the AGHA to be eligible for the funds. Several people expressed interest in attending the Roundtable.
B. Landscape project for AG Parker Rd. entrance
Quink Arlt presented a landscape design from Camelot Designs; cost for the design plan was $150. The estimated cost of the project is $2800. Camelot Designs will purchase the planting material and AG will provide the labor. The board approved a $1500-$3000 expenditure for this project at the November board meeting. Bob Meyer made a motion to accept the design and begin work this spring. The motion was seconded by Dave Kline and unanimously approved.
C. Spring Clean –Up, Garage Sale and Dumpster Weekend
It was suggested by Deb Jones that May 5th and 6th, 2006 be designated for work on the entrance project and Spring Clean-Up and to host a social event in conjunction with the projects. It was also suggested that we have a Dumpster Day June 23rd and 24th, 2006 after the annual Father’s Day Weekend Community Garage sale, June 16th and 17th , 2006. Deb Jones will check into dumpster prices.
D. Review of Directors and Officers Liability Insurance Policy
A discussion was held regarding the need to have all AGHA insurance policies reviewed. The review will include our physical property and liability insurance. Randy Simpson will contact our State Farm Insurance agent and begin the process. The AGHA’s attorney will also be contacted to review our policies.
E. Guest Policy for Board Meetings
A discussion was held regarding the amount of time that will be allotted for guest comments and presentations at board meetings. A motion was made by Bob Meyer to allow 10 minutes per guest at the beginning of meetings for comments and presentations. The motion was seconded by Ron Adams and passed unanimously.
F. Dickerson House
Cindy Wagner informed the board that a potential buyer for the property would like the board to guarantee approval of an architectural change as a condition-for-sale that would enlarge the existing 2-car garage to a 3-car garage. The board agreed that it was not appropriate for the board to be involved in homeowner real estate transactions and would not grant permission for architectural changes or guarantee approval until the buyer/owner made a formal presentation regarding the project. The real-estate agent and buyer have been referred to our AGHA covenants.
VII. BOARD REPORTS
A. President
Randy Simpson contacted the AGHA attorney for a review of our suggested policy and covenant changes and presented a letter from Trish Harris, see #V. E. above. Hindman- Sanchez (please note change from Orten & Hindman) will be conducting a BOD 101 class (Success Basics for Board Members) that board members are required to attend prior to June 30, 2006. Anne Stellmon will inquire if it is feasible to have a class in our geographic area.
B. Vice-President-No report.
C. Secretary
No report. Anne Stellmon thanked Norm Arlt for the extra AGHA work he has done recently.
D. Treasurer-All homeowner’s dues are current. We have 2 CD’s that mature in February. A
discussion was held to determine how to invest them at maturity. Jan Guerra made a motion to reinvest the money in two, one-year CD’s. Norm Arlt seconded the motion and it passed unanimously. See attached for the Balance Sheet and Income Statement.
E. Architectural Committee
No report. Randy Simpson thanked Ron Adams for the use of his truck.
F. Grounds
Norm Arlt reported that the cost to fix the Parker Road entry photocells was $300. He will request more mulch from the city this spring. See attached for complete report.
G. Social Committee-No report.
H. Neighborhood Watch Committee
Bob Meyer phoned 2005 SPIFF Award winners and encouraged them to redeem their prize with the business that sponsored their award. The SPIFF Program may change for the year 2006.
I. Welcoming
Cindy Wagner reported that new owner’s have moved into the house next to her home. It was suggested that Gazette “Welcome” articles contain minimal information about new residents. Cindy congratulated the Board for 100% attendance.
VIII. ADJOURNMENT
The meeting was adjourned at 9:35 P.M. The next board meeting is February 15, 2006 at Shalom Park.
Respectfully submitted,
Anne Stellmon
Secretary, Andover Glen Homeowner’s Association