MINUTES
AGHOA BOARD MEETING
OCTOBER 19, 2005

I. Call to order:
The meeting was called to order at Shalom Park by Randy Simpson at 7:00 P.M.

II. Roll Call:
Present: Ron Adams, Norm Arlt, Jan Guerra, Deb Jones, Dave Kline, Bob Meyer, Cindy Wagner, Randy Simpson, Anne Stellmon.

III. Minutes of the September 19th, 2005 Annual AGHOA Meeting
Jan Guerra made a motion that the minutes be approved. The motion was seconded by Dave Kline and unanimously approved.

IV. AGHOA Forum
There were no association members present for this meeting.

V. Unfinished Business:
A. Amendment of AGHOA By-Laws:
1. A discussion was held to amend Article IV, Section I of the AGHOA by- laws. Bob Meyer made a motion to change the by-laws to read “and their spouses”. The motion was seconded by Cindy Wagner and unanimously passed.
B. Straw poll results from the Annual AGHOA Meeting
1. Recreational Vehicle Parking
The results of the straw poll taken at the Annual AGHOA Meeting indicated that the majority of homeowner’s feel comfortable with RV’s being parked in a driveway for a maximum of 3 days. A discussion was held regarding a new Covenant Enforcement Policy for recreational vehicle parking and how to word it. This agenda item was tabled and will be discussed along with the SB100 changes.
2. New Website for the AGHOA
Bob Meyer made a motion to have a website pilot program that would run from January 1, 2006-Dec. 31, 2006 that would not exceed $300 in cost, seconded by Dave Kline. Randy Simpson and Norm Arlt will administer the website. The motion was unanimously passed.

VI. New Business

A. New Board Positions
1. Norm Arlt made a motion that was seconded by Ron Adams and unanimously approved to accept the 2005-2006 board positions as follows: President: Randy Simpson, Vice-President: Dave Kline, Secretary: Anne Stellmon, Treasurer: Jan Guerra, Architectural Control: Ron Adams, Grounds: Norm Arlt, Welcoming: Cindy Wagner, Neighborhood Watch: Bob Meyer, Social: Deb Jones.

B. Board Duties by Position
1. Job descriptions were reviewed. Randy Simpson will continue to do the AG Gazette as well as his regular duties as president. Anne Stellmon and Dave Kline offered to help Ron Adams on the Architectural Committee.

C. Board Reorganization
1. Bob Meyers presented his suggestions on how and why we should reorganize the board. He recommends more committees and fewer board members. This discussion was tabled and will be addressed along with the changes to our by- laws for compliance with SB100.

D. SB100 Compliance
1. Our target date for compliance is January 1, 2006.
2. Cindy Wagner suggested that we appoint subcommittees to present recommendations to the full board. Norm Arlt suggested we have a full board meeting to deal with SB100 in November. We will meet November 30, 2005 and December 14, 2005 at 7:00 P.M. at Shalom Park to work on SB100 as a full board.
3. Subcommittee Assignments:
Architectural Control Committee: Ron Adams, Deb Jones, Dave Kline, Randy Simpson, Anne Stellmon
Finance: Jan Guerra, Cindy Wagner
Covenant Enforcement: Norm Arlt, Dave Kline, Randy Simpson, Anne Stellmon
Association Records Retention and Inspection: Jan Guerra, Cindy Wagner
Homeowners Meetings: Norm Arlt, Dave Kline
Board Member Education: Dave Kline, Randy Simpson

E. Holiday Parties

1. Deb Jones will develop a party plan for our next board meeting.

F. Dates for future Board Meetings
1. Wednesday, November 16, 2005 will be our next board meeting. There will not be a board meeting in December but we will have a holiday party instead.
2. Randy Simpson made a motion that was seconded by Norm Arlt and approved unanimously to:
a. Hold all board meetings for 2006 on the third Wednesday of each month except for September and December.
b. The September meeting will be our Annual AGHOA Meeting to be held on the third Monday, September 18, 2006. The December board meeting will be the Annual Holiday Party.
c. All board meetings and the Annual AGHOA Meeting will be held at Shalom Park.
3. Cindy Wagner will reserve a room for us at Shalom Park for future meetings. The meetings will be “no host”; board members will bring their own refreshments.

G. Dumpster Day
1. We have spent our Dumpster Day budget for the year. It was suggested by Deb Jones to have a “Full” sign or tarp available to prevent overfilling. We will not have another one till next spring.

VII. Board Reports
A. President-no report
B. Vice-president-no report
C. Secretary-no report
D. Treasurer
1. Jan Guerra presented the AGHOA Income Statement for the period 7/1/05-6/30/05.
2. Jan would like to change banks and will research 3 banks before choosing a new one.
E. Architectural Committee
1. Ron Adams reported he had received one request for house painting and one for a new roof that were approved by the board via email.
F. Grounds
1. Norm Arlt presented a written report to each board member that detailed his activities.
2. A suggestion was made to have a Beautification Day next year to replant the entry.
G. Social-no report
H. Neighborhood Watch
1. Bob Meyer reported he attended a meeting with the Woodgate Neighborhood Watch committee chairman and our Par Officer. The Par Officer advised that Neighborhood Watch committees cannot snoop or be a vigilante group.
2. Bob Meyer will write an article for the Gazette with safety tips for homeowners.
3. It was suggested by Anne Stellmon that our HOA also interface with the Crown Pointe and the Woodgate HOA Neighborhood Watch Committee.
I. Welcoming
1. Cindy Wagner reported she had received from the City of Aurora Planning Commission a request for comment on a proposed T-Mobile cell tower that will be placed in a cross on the Holy Love Lutheran Church property near Chambers and Quincy.
2. There will be a Neighbor to Neighbor Roundtable Program titled “How to Prepare for a Disaster”. It will be held on Tues. October 25, 2005 in the Aurora Municipal Center from 5-6:30 P.M.
VIII. Adjournment
The board meeting was adjourned at 8:55 P.M. Our next board meeting will be November 16, 2005.

Respectively submitted,

Anne Stellmon
Secretary, Andover Glen Homeowner’s Association