Andover Glen Board Minutes July 2005
Minutes for July 2005
Andover Glen Homeowner’s Association Meeting Minutes
July 26, 2005

Submitted by Randy Simpson, Secretary, Andover Glen Homeowner’s Association

1. Call to Order: The meeting was called to order at Shalom Park at 7:03 p.m. by President Barbara Harrington.

Board Members Present: Barbara Harrington, Bob Meyer, Norm Arlt, Ron Adams, Randy Simpson, Jan Guerra, Ron Adams

Board Members Absent: Curt Krall, Dave Kline

Others Present: Mitch & Barbara Powell, Christine Dufficy, Allen Harrington, Quink Arlt, Betty DeLong, Bill DeLong, Les & Peggy Olson, Andrea Levine

2. Statement given by Mitch Powell: A letter addressed to the AG Board was read by Mitch Powell. He requested that it be included in the minutes. The complete letter is incorporated as an official part of these minutes and is included at the end of the minutes as Attachment A.

After reading the letter, Mitch Powell made the comment that the Board was being less than straight forward related to a Property Improvement Request he had submitted. At that point Ron Adams responded that his request had been approved by the Board in an appropriate and timely manner.

3. Discussion related to an incident involving Ron Adams and Les Olson: An at times rather heated discussion began related to an incident involving Ron Adams and Les Olson. This incident was referred to in the letter read by Mitch Powell (Attachment A).

Several times during this discussion President Barbara Harrington had to call for order to be restored to the meeting as several people were speaking at the same time and trying to be heard over one another.

Referring back to the incident in which Ron Adams was attempting to enforce covenants, Barbara Harrington responded that the procedures for dealing with covenant enforcement polices are being amended and 2 written complaints from different AG neighbors will be required. SB100 is helping to guide new covenant enforcement policies.

Les Olsen accused the AG Board of mismanagement of the incident with Ron Adams. He said he did nothing that was bothering anyone.

Ron Adams responded that trailers parked on the sidewalk are not allowed.

Les Olsen said he wanted to clarify some facts. He claimed he was not the author of an anonymous letter taped to AG Member doors, but he applauded the letter writer.
Les said he still had not received any apologies for the incident from Ron Adams.

Ron Adams said he did apologize once and he apologized again for his part in the incident.
Referring to the letter the Board had written and distributed, Christine Dufficy asked what part of the incident relayed in the anonymous letter was not factual. Barbara Harrington replied that, for example, the anonymous letter stated that Ron Adams was taken into custody when in fact he was issued a summons.
Referring to the letter Ron Adams wrote, Christine Dufficy said Ron Adams was lying and that his statements do not match the police reports.
Ron Adams replied that he had not lied.
Randy Simpson asked whether or not we could move on from the discussion of this incident. Ron had met with the City Attorney and Ron has pled “no contest” to a misdemeanor of threatening and abusive language and which carries a deferred judgement and a probation of 9 months. He was never found guilty of any crime.
Les Olson asked that Ron Adams step down from the AG Board until that probation is over.

Barbara Harrington said that the AG Board stated that if Ron was found guilty the AG Board would ask him to step down, but he was not found guilty.

Mitch Powell stated that Ron’s actions warranted that the AG Board should ask him to step down.

Barbara Harrington read a letter from Bill Short, Ron’s attorney at Orten & Hindman. The attorney detailed that Ron Adams was found not to be guilty of any crime and that he could see no reason for the Board to ask for his resignation. That letter is an official part of these minutes and is included at the end as Attachment B.

Les Olson once more requested that regardless of what the findings were, Ron Adams should step down.

Randy Simpson responded that he would honor the request and he promised to bring the issue up before a vote of the AG Board. He asked Les Olson if that was acceptable to him. Les Olson responded that it was acceptable.

Les Olson then stated that he thinks that 3 days is not a reasonable length of time to park trailers.

Cindy Wagner questioned what would be a reasonable length of time.

Les Olson responded that his experience shows that property values aren’t hurt by the parking of trailers. He said that the covenants related to this should be changed.

Bob Meyer responded that it now takes 67% of the AG Homeowners to change covenants, and suggested that Les draft something up for Homeowners to consider.

Jan Guerra responded that it wasn’t just an issue of property values but of the general look of the neighborhood. She mentioned that now with the changing of the covenant enforcement policies it will take 2 written complaints from different AG Homeowners to move the issue forward.

Bob Meyer responded that this was all stated clearly in an article in the Gazette.

Mitch Powell asked when all new policies would be in place.

Barbara Harrington responded “by the end of the year”.
Randy Simpson responded to a statement in Mitch Powell’s letter (Attachment A) insinuating that “NOBODY understands the sacrifices a self-managed HOA Board of Directors makes more than I (Mitch Powell) do.” Randy pointed out that Board Members such as Norm Arlt had put thousands of hours in service over several years and it is slap in Norm’s face to say he doesn’t understand sacrifices for the HOA more than Mitch.
Bill DeLong who arrived late said he was upset over the anonymous letter sent out criticizing the AG Board and said he supports Ron Adams’ attempts to enforce covenants. He said homeowners agreed to the covenants when they moved in and if they didn’t like them, they shouldn’t have moved to AG. Bill said he pays to park his boat a few blocks away near Cherry Creek because that is what the covenants require and he agrees with keeping the RV, Boat, and Trailer elsewhere. Bill said it was troublemakers in the neighborhood who ignored the covenants that were causing all the problems. Bill stated that the AG Board trying to enforce the covenants is not the problem.

Les Olsen asked Bill DeLong if they knew each other.

Bill DeLong responded that he didn’t think so.

Les Olson said he wanted to put a new roof and new paint on his house and wondered how long it would take to get approval.

Cindy Wagner said it could be 24 hours once he submitted his Architectural Change Request Form.
Les Olson asked if he needed a form for the same color.
Jan Guerra said yes.
Les Olson asked if he could bring his forms to Barbara Harrington. She responded “yes”.

Christine Dufficy stated that she had not received a copy of her approved Architectural Change Request Form.

Barbara Harrington said that the completed forms are kept by the AG Secretary.

At this point (7:55 p.m.) the meeting adjourned for an approximately 10 minute recess.

The Meeting Reconvened at 8:03 p.m.with Board members and Quink Arlt present.

4. Special vote related to Ron Adams: Randy Simpson made a motion that the Board request that Ron Adams step down from the AG Board. The motion was seconded by Bob Meyer. The motion failed with no votes in favor and with Ron Adams abstaining from the vote.

5. Unfinished Business:
* Barbara Harrington read a letter from Shalom Park thanking the board for the donation..
Jan Guerra handed out the completed and detailed 2005-2006 budget information. Randy Simpson agreed to put it into the newsletter and on the web.

6. New Business
* SB100 Discussion: Norm Arlt, Bob Meyer, and Ron Adams attended a special training session on SB100. Norm presented a working draft summary of a policies and procedures template that Andover Glen could use to meet and exceed the requirements of SB100. The Board will review the summary and hold a special meeting on SB100 issues just prior to the next regular Board Meeting in August. Each Board member will review the requirements of SB100 related to their particular responsibilities and come to the next meeting with suggestions. It was agreed that the Board needed to move as quickly and as thoroughly as possible to make certain that AG is in line with all SB requirements by January 2006.

* Entryway Monument touch up: The need for putting on some “capping mortar” on the entryway monument was discussed. Ron Adams, Norm Arlt, and Bob Meyer agreed to make sure it got done.

Board Reports:
President - Barbara Harrington:
* Barbara wanted to make certain that special mention and thanks were put into the August 2006 Gazette related to the Garage Sale weekend and Dumpster Days. Both were successful, and Fred Freeh in particular has been helpful for advertising the Garage Sale weekend.

Safety – Bob Meyer
* Bob reported that he did WMD training. He also wanted to make sure the Spiff program was mentioned in the Gazette and that there are many great prizes and more still be solicited.
* Bob made the suggestion that perhaps some of the day to day Treasurer duties related to bookkeeping could be handled by a person other than the Treasurer.

Vice President – Dave Kline
Absent.

Treasurer – Jan Guerra
Jan handed out the most recent budget information. She mentioned that only 3 homes had not yet paid their dues which was excellent as it was still only July..

Welcoming – Cindy Wagner
Reported that the Coveyduck Family were moving into their home at 4846 S. Dillon Way. Should be mentioned in the newsletter.

Social – Curt Krall
Absent.

Grounds - Norm Arlt
* Norm has fixed tennis court cracks – 58 hours of labor, 200 lbs. Sand, 100 lbs. cement, 5 gal. Latex, 5 gals paint.
* Norm is building mulch beds around tennis courts.
* Fixed tennis court fence top rail – cut off pipe installed new fitting
* Ordered and installed replacement windscreen for tennis court and recycled old as landscape fabric to be used as mulch fabric.
* Emerald Isle contract billing was $1337.29 for June. Did mulching in lieu of mowing.
* Edgewater billing $0.
* Water billing – May= $856, June=$1,085.

Secretary – Randy Simpson
* Randy requested that any items for the Gazette be sent to him as soon as possible. He also reported that if he ran for the Board again in September he would not do both the secretarial work as well as the Gazette as it takes too much time for one person.


Preservation – Ron Adams
* Nothing to report.

The Meeting was adjourned at 9:47 p.m. The next Regular Board meeting will be at Shalom Park on Wednesday, August 17 at 7 p.m.

Attachment A, page 1 of 2

 Attachment A, page 2 of 2

Attachment B, page 1 of 1